Staff Scheduling

Add, adjust and manage rotas for every site, role and contract type in one place.

Create repeatable patterns and event-based schedules instead of starting from scratch every time.

See which shifts are filled, pending or empty across sites and positions at a glance.

Use availability, open shifts and smart matching to fill gaps before they become urgent problems.

Flexible rota planning for every site

Build rotas that reflect real-world needs: changing client requirements, seasonality and shift patterns.

Patterns and templates Save weekly, monthly or event-based patterns and reuse them for similar contracts.
Multi-site scheduling Plan schedules across multiple locations while keeping each site’s needs separate and clear.
Visual overview See who is working when, where, and in what role — with conflicts highlighted automatically.

Use your staff database to match people to shifts based on rules, not guesswork.

Skill & qualification filters Only schedule staff who meet the requirements for each role and site.
Availability-aware scheduling Respect staff availability, absence and contract limits when building your rota.
Open shifts for flexible workers Publish unfilled shifts so trusted staff and subcontractors can put themselves forward.

Make changes quickly and keep everyone updated without endless phone calls and spreadsheets.

Live schedule updates Any change you make is reflected instantly in the app for staff and managers.
Notifications for changes Staff are notified when shifts are added, moved, cancelled or reassigned.
Connected to time & pay Confirmed schedules flow into time tracking and pay rules for end-to-end accuracy.

Share your current rota process and we’ll show you how MonitorGuard helps you plan, fill and manage shifts across every contract and location.

Speak with us