From scheduling and time tracking to incidents, tasks, pay, and compliance – MonitorGuard brings every feature into one system.
Explore all features ↗Designed specifically for security guarding, cleaning and temp staffing – with features, workflows and terminology that match how these sectors actually operate.
Plan shifts, manage staff, track time, log incidents, run tasks, handle pay and billing, and stay compliant – all in a single platform instead of multiple tools and spreadsheets.
Give every shift worker a mobile app for rotas, clock‑ins, tasks and communication – while managers get real‑time visibility of what’s happening on site.
Create daily, weekly or event‑based rotas for security, cleaning and temp staff with role, site and contract‑level control.
Assign shifts based on roles, qualifications and site rules so only suitable staff are booked into each position.
Reuse templates for recurring patterns – e.g. static guarding posts, regular cleaning visits or recurring events.
Publish open shifts to trusted staff through the app so they can volunteer, helping you fill gaps faster.
Let staff clock in and out via the MonitorGuard app, with time linked directly to the right site and shift.
Optional GPS or geofence checks help you verify that workers are actually on site when clocking in.
Build timesheets automatically from attendance data – ready for approval by managers and finance.
Get notified when someone hasn’t clocked in, so you can arrange cover before service is affected.
Create structured checklists for cleaners, guards or supervisors so everyone knows exactly what must be done each shift.
Reuse standard routines like opening/closing checks, patrol rounds or cleaning runs across multiple sites.
Staff tick off tasks on their phone, creating a live record of work completed on site.
Attach notes or photos to tasks that require follow‑up, inspection or proof of completion.
Guards and staff can log incidents directly from the app with structured forms and categories.
Capture all relevant details – photos, descriptions, time, location – in a single incident record.
Flag serious incidents to supervisors or control rooms for rapid response and follow‑up.
Review patterns by site or client to support risk assessments and contract reviews.
Set up mandatory check‑ins for lone workers so you know they are safe during their shift.
Receive alerts if a lone worker fails to check in on time, triggering escalation steps.
Combine lone‑worker activity with site and shift data to see who is where at any time.
Staff see all assigned shifts, locations and roles in a clear calendar or list view on their phone.
Workers can submit availability, absence requests and update key contact details themselves.
Send automatic reminders for upcoming shifts, changes or important site notices.
Store contact details, roles, contracts, documents and notes for every employee and worker.
Record licences, training, sites, positions and skills relevant to security, cleaning and staffing work.
Quickly find staff by role, qualification, location, status or availability when filling shifts.
Set up holidays, sickness, unpaid leave, training days and other leave types with your own rules.
Staff submit leave requests via the app; managers approve or decline with full visibility of impact on rotas.
Track annual leave allowances and remaining days in real time per employee.
Apply pay rules for overtime, nights, weekends and bank holidays automatically from timesheets.
Configure different charge rates per client, role, site or contract and generate accurate invoices from approved hours.
Export clean data for payroll systems and accounting tools, reducing manual re‑entry and errors.
Model your contracts, sites and posts so rotas, incidents and costs are always tied to the right place.
Store agreed coverage levels, roles and requirements to support scheduling and reporting.
Record radios, keys, uniforms, cleaning machines and other assets issued to staff or sites with full history.
Log lost or damaged assets and attribute costs appropriately, reducing shrinkage over time.
Track invoices for consumables, subcontractors and equipment against clients or sites to see true margin.
Communicate with individuals or groups of staff directly in MonitorGuard instead of juggling external apps.
Add instructions and comments to specific shifts so workers know exactly what is expected on the day.
Send important updates to all staff or targeted teams – for example policy changes or urgent warnings.
See live coverage, attendance, tasks and incidents across your security, cleaning and staffing contracts.
Review wage costs, billed revenue and margins by client, site or sector to support pricing and contract reviews.
Export data for management reporting, audits or deeper analysis in BI tools.
Track SIA licences, right‑to‑work documents, training certificates and other mandatory records with expiry alerts.
Maintain a clear history of who worked, what happened and how issues were handled at each site.
Provide clients and auditors with structured records of staffing levels, incidents, tasks and compliance checks.
Our team will walk you through how these features work together for security, cleaning and staffing operations.
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